HRIFYSwitching to HRify
We move your HR and payroll across with you, step by step. We set HRify up together, and you do a test run before your first real payroll.
How the move works
See HRify on your own numbers
Bring the figures for a payroll month you have already run. We show you HRify checking each of your employees against SARS rules, and we go through what you do today.
Get your written quote
The quote states your price, your implementation fee and any offer that applies.
Agree your start date
We agree it with you, based on your payroll dates and how much there is to set up. The date is in your quote.
Set up your company and staff
We work through your company details, employee records, user access and approval chains with you.
Bring your leave balances across
HRify loads the leave balances from your previous system, so people keep what they have built up.
Do a test run
A test run calculates the whole payroll and saves nothing. Compare it with your last payroll and fix any differences before anything counts.
Run your first real payroll
You approve and process it in HRify, download the bank file and upload it to your bank as you do today.
Bring your staff in
Employees sign in on the web or the mobile app to see payslips, apply for leave and submit claims.
What to have ready
- Your company details and your PAYE, UIF and SDL reference numbers
- Each employee’s personal, tax and bank details, and their start date
- Current pay, recurring deductions and benefits for each employee
- Leave balances from your previous system
- Your last payroll, to compare with the test run
- Who approves leave, timesheets, claims and payroll
Moving during a tax year
You can talk to us at any point in the tax year. If you move part of the way through, your earlier months still have to appear in your IRP5 certificates and EMP501 reconciliation, so tell us in the demo and we will agree how that is handled before you commit.
What it costs to switch
Your quote states the implementation fee. At the moment, new customers on monthly billing pay none of it upfront, and it is waived once they stay six months. See the terms.
Tell us what you use today
We will go through your current setup in the demo and tell you what moving would involve.
Your first two months free for new customers, and the implementation fee waived if you stay six months.